Om Namo Venkatesaya
Rental Rules And Regulations
Important Guidelines for Temple Hall Rentals.
To preserve the sanctity of our temple facilities and ensure a seamless experience for all devotees and guests, all hall rentals are governed by the following policies and operational guidelines.
Rental Rules And Regulations
To preserve the sanctity of our temple facilities and ensure a seamless experience for all devotees and guests, all hall rentals are governed by the following policies and operational guidelines.
Booking Guidelines
Eligibility
Available to HTCS members and devotees for cultural, religious, and family events.
Booking Inquiry
Submit an enquiry online or contact the Temple office at 908-725-4477 .
Booking Assistance
A temple representative will assist in finalizing the application and applicable charges.
Reservation Confirmation
Reservations are confirmed only upon receipt of a 30% deposit payment.
Payment & Charges
- Advance Deposit : A 30% deposit is required to reserve your booking.
- Balance Payment : The remaining 70% balance must be paid within 6 weeks of deposit payment.
- Last-Minute Bookings : If the event is booked less than 6 weeks prior, 100% payment is required upfront.
- Additional Charges Extra charges may apply for: Damages ,Extra hours , Equipment usage, Custodial services, Security services
Cancellation Policy
- Within 7 Days Cancel within 7 days of booking for a full deposit refund.
- Between 2–6 Weeks Cancellation during this period receives a 70% refund (deposit non-refundable).
- Beyond 6 Weeks No refund applies for cancellations beyond this period.
- Booking Changes Date or venue changes are not permitted and will be treated as cancellation plus a new booking request.
- Cancellation Requests must be submitted in writing to temple administration.
Religious Event Guidelines
Temple priest services are required for eligible religious ceremonies.
Outside priests may accompany only under approved conditions.
Small-scale Homam may be permitted except in:
- Auditorium
- Multi-Purpose Rooms
- Auditorium
- Multi-Purpose Rooms
Temple approval required.
Time Slot Information
Cultural Center
10:30 AM – 9:30 PM (slightly adjustable; maximum 11 hours)
Half-Day Slots
8:30 AM – 1:30 PM or 3:30 PM – 8:30 PM
Kalyana Mandapam
8:30 AM – 8:30 PM
Restricted Hours
No rentals permitted between 10:00 PM – 6:30 AM
Note: Extra Time Additional hours are subject to extra charges.
Venue Capacities
Auditorium
500 - 600 Guests
Banquet Hall
250 - 400 Guests
North Hall
100 - 200 Guests
South Hall
100 - 200 Guests
Kalyana Mandapam
500 - 600 Guests
Multi-Purpose Hall
50 - 250 Guests
SETUP & DECORATION RULES
Decoration Guidelines
- Furniture: Temple provides tables and chairs.
- Setup Services : Setup and removal are not included but may be arranged for additional charges.
- Decoration Removal : All decorations must be removed within the booked rental period.
- Decorator Policy : Only professional decorators are permitted.
Prohibited Installation Methods
- Stapling
- Taping
- Sticking materials to walls
- Attaching materials to curtains
FOOD & CATERING POLICIES
Catering Guidelines
- Food Policy : Only vegetarian food is allowed.
- Outside Catering : Outside catering vendors are not permitted.
-
Temple Catering : Temple cafeteria catering is available.
Food must remain within the rented event area. - Kitchen Usage :Kitchen access is available only with Banquet Hall rentals for warming food and liquids like Sambar or Rassam, cooking is strictly not permitted.
Temple hall rentals / cafeteria do not provide:
- Servers
- Cutlery
- Serving spoons
- Linen
- Warming trays
- Food decorative materials
AUDIO & EQUIPMENT
Equipment Usage Guidelines
- Auditorium Audio: Included, but operation must be handled by an HTCS-provided technician.
- Projector Rental : Available for Auditorium events only.
- Auditorium Lighting : Special lighting operation requires an HTCS-approved technician.
- Other Halls :Limited audio systems available in select halls.
Temple Facility Guidelines & Conduct Policies
The following are strictly prohibited:
Alcohol , Meat / Non-vegetarian food , Smoking , Drugs , Balloons , Tents
HTCS is not responsible for:
Accidents , Personal injury , Lost belongings
Vendor Insurance
A $1 million liability insurance policy is required for vendors and decorators.
Commercial Restrictions
Sub-leasing Unauthorized commercial activities
Note: Event organizers may not advertise events in a manner implying HTCS endorsement or sponsorship.
Plan Your Sacred Event Responsibly
Please review all hall rental policies carefully before submitting your reservation request.
